SECRETARY REF NO: 3/2/1/2023/359
SALARY : R202 233 per annum (Level 05)
CENTRE : Western Cape (Cape Town)
REQUIREMENTS : Applicants ought to be in possession of a Grade 12 Certificate. No trip required. Job associated knowledge: Computer literacy (Microsoft Word, Excel, PowerPoint, etc). Job associated skills: Good cellphone etiquette. Sound organisational skills. Computer literacy. Language capabilities and capacity to talk properly with humans at exclusive tiers and from different backgrounds. Communication competencies (written and verbal). Ability to act with tact and discretion and suitable grooming and presentation skills.
DUTIES : Provide secretariat / receptionist guide carrier to the Director. Receive telephonic calls and refer the calls to the right position gamers if now not intended for the applicable Director. Record appointments and activities on the diary. Type archives for the Director and different team of workers inside the unit on a phrase process. Operate workplace gear e.g. fax computing device and photocopier. Provide clerical assist offerings to the Director. Liaise with tour groups to make tour arrangements. Check the preparations when applicable files are received. Arrange conferences and occasions for Director and body of workers in the unit. Identifies venues, invitations function players, organise refreshments, units up for scheduled assembly and events. Process tour and subsistence claims for the unit. Process all invoices that emanate from the things to do of the work of the Director. Record fundamental minutes of the conferences of the Director the place required. Draft events correspondence and reports. Do submitting of archives for the Director and the unit the place necessary. Administer things like go away registers and cellphone accounts. Receive, document and distribute all incoming and outgoing documents. Handle the procurement of requirements gadgets like stationary, refreshments etc. Collect all applicable archives to allow the Director to put together for meetings. Remain up to date with regard to prescripts / insurance policies and tactics relevant to her / his work surroundings to make certain environment friendly and wonderful help to the senior manager. Study the applicable Public Service and the departmental prescripts / insurance policies and different files to make certain that the utility thereof is understood properly. Remain abreast with the tactics and strategies that follow in the workplace of the Director.
ENQUIRIES : Mr N Mgoqi Tel No: (021) 409 0300
APPLICATIONS : Applications can be submitted with the aid of publish to: Private Bag X10, Mowbray 7710 or hand delivered to: 14 Long Street, fifth Floor, Cape Town, 8001
NOTE : African, Coloured, Indians and White Males and African, Coloured, Indians and White Females and Persons with disabilities are inspired to apply.
